Activities

Track your team’s recruitment activities in one place. KitaHQ automatically records actions such as messages, calls, meetings, notes, candidate stage changes, shared profiles, interviews, new records, placements, and completed tasks, so you can easily see who did what and when.

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View Team Activities

1. Navigate to Activities from the left sidebar under Reports.
2. View recorded activities, including the action performed, the team member responsible, and when it happened.
3. Use the filters to narrow down activities by date, team member, category, or record type.
4. Search for a specific record or job to find related activities.

Each activity is displayed in a table with the following information:

Column	Description
Category	The type of activity recorded.
Record	The candidate, job, client, or other record associated with the activity.
Activity	The action performed, such as moving a candidate to another stage or creating a job.
Done By	The team member who performed the action.
Date	When the activity occurred.
Summary	Additional context, such as the related job title.

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Filter Activities

Use the filters at the top of the page to find the activities you want to review.

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Filter by Period

Click Period to select the time range you want to review. Available options include:

• This week
• Last 7 days
• Past week
• This month
• Last month
• Last 3 months
• Last 6 months
• This quarter
• This year
• All time
• Choose dates

Select Choose dates to review activities within a specific date range.

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Filter by Person

Click Person to view activities performed by a specific team member. Select Everyone to see activities across your entire team, or choose an individual to review their actions.

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Filter by Category

Click All categories to filter activities by type:

Category	What It Tracks
Message	Messages sent through recruitment communications.
Call	Calls recorded in KitaHQ.
Meeting	Meeting-related activities.
Note	Notes added to records.
Stage Move	Candidates moved between recruitment pipeline stages.
Shared with Client	Candidate profiles shared with clients.
Interview	Interview-related activities.
New Record	Newly created records, such as candidates or jobs.
Placement	Placement-related activities.
Task	Task-related activities.

Select a category to display only activities of that type.

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Filter by Record Type

Click All records to narrow down activities based on the type of record involved. Available options include:

• Candidate: Activities associated with candidate records.
• Job: Activities related to job openings.
• Client: Activities associated with client records.
• Contact: Activities involving contact records.
• Task: Activities associated with tasks.

You can combine record types with other filters to find more specific activities.

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Search Activities

Use the Search by record or job field to quickly find activities associated with a particular record or job. You can combine the search field with date, person, category, and record filters to narrow down your results.

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View Activity Statistics

Click Stats in the top-right corner of the Activities page to see a summary of recorded activities for the selected period. The statistics are organized into two sections:

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By Category

See how many activities were recorded for each category, along with the total number of activities. For example, if your team moved six candidates between pipeline stages and created five new records, the summary will display:

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By Person

View the number of activities performed by each team member, broken down by category. This makes it easier to understand individual contributions and compare recruitment activity across your team. For example, you can see how many candidates each recruiter moved through the pipeline, how many new records they created, and their total recorded activities. Use Activity Stats to get a quick overview of team activity without reviewing every entry in the activity log.