Creating Reports

Create custom reports to track recruitment performance, monitor hiring activity, and understand how your team is performing. Start with a blank report or choose a ready-made template to quickly visualize your recruitment data.

​

Create a New Report

1. Navigate to Reports from the left sidebar under Tools.
2. Click New Report to open the report creation window.

1. Enter a title for your report, such as “Monthly Hiring Review.”
2. Choose whether to start with a blank report or an existing template.
3. Select who can view your report.
4. Click Create Report to continue.

​

Choose a Report Template

KitaHQ provides ready-made templates to help you get started without building every chart from scratch.

Template	What It Shows
Blank Report	Start from scratch and add your own charts.
Candidates Overview	Candidates added each week and the total number in your database.
Jobs and Time to Fill	Open jobs, how long they’ve been open, and how long it takes to fill them.
Pipeline Activity	New applications, their current stages, and completed hires.
Candidate Sources	Where applications come from and how many progress to interviews.
Hiring Outcomes	Applications hired for the first time, grouped by month and job.
Placements and Fees	Placements made and their fee values, broken down by client and team member.
Client Breakdown	Clients by stage and account manager, including those with the most open jobs.
Team Leaderboard	Individual team activity and contributions during a selected period.
Rejections	Why applications are archived and which stages they were archived from.
Communication	Messages by channel, sender, and replies received.

Choose the template that best matches what you want to measure, or select Blank Report to build your own.

​

Set Report Visibility

Before creating your report, choose who can access it:

• Only You: Keep the report private and visible only to your account.
• Everyone in Your Company: Make the report accessible to other members of your workspace.

You can also share a private report with your company later.

​

Build and Customize Your Report

Once your report is created, you can add charts and configure how your recruitment data is displayed. Start with a blank report for full customization, or use a ready-made template as a starting point for your analysis.

​

Track Recruitment Performance

Use reports to monitor hiring trends, identify bottlenecks, and understand recruitment outcomes across your team. For example, you can track how many candidates enter your pipeline, which sourcing channels generate interviews, how long it takes to fill open positions, and how individual team members contribute to hiring activity.